Executive Assistant to the Chief Advocacy Officer

Phoenix, Arizona, United States | Advocacy | Full-time

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Executive Assistant - Advocacy

RAICES is hiring an Executive Assistant to provide a range of administrative support services to the Chief Advocacy Officer (CAO) of RAICES and Advocacy staff. This full-time position will report to the Chief Advocacy Officer and will be based in Phoenix, Arizona.

RAICES is a 501(c)(3) nonprofit agency that promotes justice by providing free and low-cost immigration legal services and education to underserved immigrant children, families, and refugees in Texas. We actively advocate for these individuals and do whatever it takes to assist the immigrant community.

Founded in 1986, RAICES has grown to be the largest immigration legal services provider in Texas. With offices in Austin, Corpus Christi, Dallas, Fort Worth, Houston, and San Antonio, RAICES is a frontline organization in the roiling debate about immigration and immigrants in the world. As an organization that combines expertise developed from the daily practice of immigration law with a deep commitment to advocacy, RAICES is unique among immigration organizations. Our advocacy and commitment to change are driven by the clients and families we serve every day as our attorneys and legal assistants provide legal advocacy and representation in an immigration system that breaks apart families and leaves millions without pathways to legal status.

POSITION PURPOSE:

The Executive Assistant provides a range of administrative support services to the CAO of RAICES and Advocacy staff to promote efficient and on-time delivery of services and, where applicable, effective management of the Advocacy office. In working with internal and external contacts, including board members, she/he/they deals with a wide range of highly sensitive issues under tight deadlines/pressures. Reports directly to the CAO and Associate Vice President.

Job Description:

  • Responsible for scheduling and managing the CAO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office;
  • Proofreads, answers, and composes routine correspondence both hand-written and electronic, other partner related materials;
  • Coordinates, plans, and organizes small to large-scale meetings. Meetings include, but not limited to, Monthly one-on-ones with senior executives, Monthly operating performance review meetings, Annual budget cycle meetings and Board of Director reviews;
  • Collects and opens mail and e-mail addressed to Advocacy; forwards correspondence to appropriate staff for action;
  • Undertakes special assignments/projects on a wide variety of issues as requested by the CAO and Associate Vice President of Advocacy;
  • Works with CAO and Associate Vice President on coordinating travel logistics for Advocacy staff for programmatic purposes;
  • Assists Associate Vice President in data collection and entry as well as other systematic/general organizational duties;
  • Contributes to the excellent reputation of the CAO’s office through professional, friendly and respectful interactions internally and externally; and,
  • Performs other duties as required and/or assigned.

Qualifications:

  • College degree in business management or a related field preferred, or training in secretarial skills, office management and/or administrative studies.
  • Strong organizational skills including the ability to manage calendars and effectively maintain records and files.
  • Strong computer skills including proficiency in Microsoft Office programs; Word, Excel, PowerPoint and Outlook
  • Very strong interpersonal skills and the ability to build and maintain a professional, friendly, and cordial relationships with stakeholders, including staff, board members and external partners.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Expert level written and verbal communications. Proficiency in grammar, spelling and proofreading.
  • She/he maintains high standards of professionalism, efficiency, personal
    communication, discretion and independent judgment.
  • Demonstrated interest in immigrant issues.

RAICES is an Equal Employment Opportunity Employer.